Google Docs

Introduction to Google Docs

What is Google Docs?

Google Docs is a free Web-based application that allows users to create, edit and store documents and spreadsheets online in Google Drive.

Multiple users can work collaboratively in real-time from geographically diverse locations in Google Docs with all participants able to view any document modifications.

How to Access Google Docs in the DPCDSB

STEP 1

When logged into Google, click on the Google Apps icon (looks like a waffle or a 3 x 3 box grid) and can be found on the top right corner of the Google Homepage.

STEP 2

Then, you will see a pop up displaying the more frequently used apps that are part of the G Suite with the DPCDSB.

Click on the Docs icon.

Getting Started

Google Docs opens to a home screen that allows you to select a new document from various template options.

Import & Convert Old Text Files to Google Docs

No need to reinvent the wheel. For example, if you have existing text documents that you created in Microsoft Word or Adobe PDF files, you can convert them to Google Docs.

STEP 1

When logged into Google, click on the Google Apps icon (looks like a waffle or a 3 x 3 box grid) and can be found on the top right corner of the Google Homepage.

STEP 2

Then, you will see a pop up displaying the more frequently used apps that are part of the G Suite with the DPCDSB.

Click on the Drive icon.

STEP 3

Click New > File Upload and choose a text document from your computer.

Right-click the file you want to convert and select Open with > Google Docs.

Converting your document from another program creates a copy of your original file in Docs format.

Share & Collaborate in Google Docs

STEP 1

To work on your document with others select: Share.

People can make changes at the same time, and you can see their changes as they happen.

STEP 2

In the people bar, simply type the name of the person(s) you wish to share and the person(s) email will appear.

Select Done when finished.

Names can include staff and students.

STEP 3

If you wish to change the permission settings select, the drop down that is defaulted to the option can view.

Then you will have the options of:

Can edit—Collaborators can add and edit content as well as add comments.
Can comment—Collaborators can add comments, but not edit content.
Can view—People can view the file, but not edit or add comments.

Add Comments & Replies in Google Docs

To leave comments on the side of the document for all editors to look at when they open the file.

Select and highlight a section of text.
On the top right corner, click Comment .
On the side of the document, add your notes and click Comment.

STEP 2

When you’re done with a comment, click Resolve.

The comment will then disappear.